Date first published: 09/10/2023
Date last revised: 09/10/2023
At OEP to ensure that we communicate with our stakeholders through their preferred channels, and to enable us to share updates about our work, we need to collect different types of information, including personal data. We understand the trust that our stakeholders place in us when sharing their data and treat it with the utmost importance and respect.
Our full privacy policy is explained below, but the main points to note are:
- We will only ever ask for what we really need to know.
- We will collect and use the personal data that you share with us transparently, honestly and fairly.
- We will put appropriate security measures in place to protect the personal data that you share.
- We will never sell your data.
Should you have any questions regarding this policy, please contact OEP by email on: navneet.khinda@gwec.net
Privacy notice and policy
This is the privacy policy of the Ocean Energy Pathway (OEP).
The Ocean Energy Pathway is a company limited by guarantee registered in England, Companies House number 15145460
OEP is a data controller and processor of your information under the conditions of the Data Protection Act 2018. The 2018 Act replaces the 1998 Data Protection Act from May 25 2018.
Contact information:
Our postal address is:
71-75 Shelton Street, Covent Garden, London, United Kingdom, WC2H 9JQ
Email: navneet.khinda@gwec.net
Our appointed Data Protection Officer is Navneet Khinda can be contacted via the above address or email.
Introduction
At OEP we take your privacy very seriously and we’re committed to protecting your personal information that you’ve shared with us.
The statement below explains how we collect and use the information which you give us.
Our aim is to safeguard your privacy whilst providing a personalised and valuable experience. Collecting personal information is necessary if we are to satisfy the expectations and requirements of our stakeholders.
Our commitment to you:
We will collect, process and use the personal data that you share with us in a way that is fair, transparent, and honest.
We will only hold and use the personal data that you share with us in the ways you say we can.
You have the right to amend or withdraw your consent about the ways in which we hold and use your personal data at any time.
We will always respect your personal data rights as detailed in current data protection legislation.
As a responsible organisation, we will always comply with our responsibilities and obligations as detailed in current data protection legislation.
We may share the information that you provide to us with other organisations with which we are working, for example on campaigns activities.
We will update the data that you have shared with us regularly, and ensure it is accurate.
We will do all that we can to protect the personal data that you share with us through reasonable technical and organisational safeguards and measures.
We will make sure we manage your data in line with the rights that you have under the 2018 Data Protection Act, including the right to object or restrict the ways in which we process your data, and your right to request the erasure of your data.
We will always comply with the current UK Information Commissioner’s Office guidance.
All the data that we use is held in accordance with the requirements laid out in current data protection legislation. If you have any requests concerning your personal information or any questions about how we manage our data, please contact our Data Protection Officer, as detailed above.
Ways in which we use your personal information
In some areas of our website and other communications, we ask you to provide some limited personal and professional information through our contact form that will enable us to contact you with information you request or that may be of interest to you. We also collect your details when you email or call us with an enquiry so we can respond effectively to you.
We may analyse the information you provide and may make use of additional information sources to help us build a better profile of you. This helps us to understand you better, to improve the service we’re able to provide and to make sure our communications to you are as relevant as possible.
We keep your personal information only for as long as required for the purposes for which it’s supplied. Where your information is no longer required, we will always make sure it is disposed of in a safe and secure manner. Details of our data retention periods for the different types of personal data that we hold are held in our internal data protection policy and can be communicated to you if required.
Our communications
We will only ever contact you directly using the methods for which you have given your clear consent.
We want to give you as much control over the ways we communicate with you as possible. If you’d prefer we did things differently – or even stop contacting you entirely please contact our Data Protection Officer.
How we hold and process your personal data
To be compliant with the Data Protection Act 2018, we need to have a legal basis through which we may hold and process your data. We occasionally use the principle of legitimate interest as our legal basis for outreach communications via email or phone in relation to activities that we believe are of a legitimate interest to you, such as an email relating to a new OEP initiative in your country.
If you have expressed an interest in OEP’s activities, our legal basis for processing will be legitimate interest.
Sharing your data
We will never sell your details to other organisations.
We would only disclose your data if we are obliged to do so by law.
We will sometimes use approved third party partner agencies to process information on our behalf, such as an events company who are facilitating an event on our behalf. Third parties with which we share your information are only authorised to use that information to fulfill their contractual obligations to us. They are not permitted to use it for any other purpose. We retain full responsibility for how your personal information is used and we conduct checks on these companies before we work with them and periodically throughout the duration of our relationship.
Keeping your details up to date
The accuracy of your information is important to us. If you change your email address, or if any of the other information we hold is inaccurate or changes in any way, or even if you simply wish to check that the data you have shared with us is up to date, please contact our Data Protection Officer.
Security
We know how much trust you place in us when you share your data. Because of that we place great importance on the security of your personal information and will always take appropriate precautions to protect it.
Even with all these precautions, no data transmission over the internet can be guaranteed to be 100% secure. So, while we strive to protect your personal information, we cannot guarantee the security of any information which you disclose to us online and you must understand that you do so at your own risk.
We take care to protect your personal information. We take steps to ensure that access to personal information is restricted to employees who need it and that all OEP staff who handle personal information are informed of their obligations and kept up to date on our data management, security and privacy practices. Our employees are notified and reminded about the importance we place on privacy, and what they can do to ensure your information is protected.
Use of cookies
Cookies are small pieces of information sent by a web server to a web browser, which enable the server to collect information from the browser. Like many websites, OEP uses cookies to provide you with a more personalised web service, including monitoring the performance of our web pages, building a profile of the ways in which you use our website and finding people with similar profiles to you.
You may avoid the use of cookies by selecting the appropriate settings on your browser (more details of how to change this will depend on which browser you are using (eg, Google Chrome or Microsoft Internet Explorer). Please note that if you do this you may not be able to use the full functionality of our website.
Internet-based transfers and processing
The internet works as a global environment. This means that using it to collect and process personal data often involves the international transmission of data, and on occasions processing of personal data by third parties (including social media companies) outside the European Economic Area.
Although this may happen, we can reassure you that the data will always be held securely and in line with the requirements of UK data protection legislation. However, we want you to be aware that by communicating electronically with us, you understand and agree to our processing of personal data in this way. If you do not agree to your personal data being processed by social media companies, please contact our Data Protection Officer.
Changes
We may make changes to this policy from time to time. If we change our Privacy Policy we will post the changes on this page, and will hold a record of the changes that we make. Please revisit the policy when you want to confirm how we use your personal information.
Access to your personal information
Under the General Data Protection Regulation, you have the right to request and be sent:
- confirmation that your data is being processed;
- access to your personal data; and
- other supplementary information that we hold about you.
You can make a request by our contact form. We will take steps to confirm your identity before releasing any information to you. We will not charge you for providing the information that you request. We will respond to your request within one calendar month of the request, unless there are exceptional circumstances.
Your rights and acceptance of this policy
By using our site, you consent to the collection and use of information by OEP in accordance with our Privacy Policy. If you do not agree to this policy, please do not use our sites.
Any personal information submitted via our websites is treated in accordance with current UK data protection legislation (from May 25 2018, we will be working in accordance with the Data Protection Act 2018). To find out more about your entitlements under current and future data protection legislation, visit the Information Commissioner’s website .
Information retention
We will hold your personal information on our systems for as long as is appropriate for the activity that you are supporting. If you ask for your personal information to be deleted we will manage your request in a transparent way, and in line with our data retention policy. We may, however, retain a secure anonymised record for research and analytical purposes.
We regularly review the data we hold to ensure it is held in line with consent of the person who shared it with us.
While we will take all reasonable steps to protect and secure your personal data, we cannot guarantee the confidentiality of any messages transmitted between you and us via email as these are potentially accessible by the public. We will not be liable to you or anyone else for any loss relating to any email message sent by you to us or by us to you.
This privacy policy is governed by the laws of England, Wales and Northern Ireland.
